MDOT Public Information Act (PIA)
Welcome to the Maryland Department of Transportation’s (MDOT) Public Information Act (PIA) Homepage.
Where can I find information about the Public Information Act (PIA)?
The PIA can be found in the General Provisions Article, § 4-101 et seq., Annotated Code of Maryland. The Maryland Office of the Attorney General’s website provides excellent information for anyone considering filing a PIA, including sample letters and law citations.
You can also find MDOT specific PIA information in the Code of Maryland Regulations (COMAR), Title 11, Department of Transportation.
It is important to note, however, that the Motor Vehicle Administration (MVA) is governed by separate COMAR requirements.
You will find further information on the MVA PIA process on their website:
Who should I contact for information?
You may contact the appropriate MDOT PIA Representatives by mail, by phone, or via email. We encourage all requesters to use the online PIA forms. For requests to all MDOT business units except for the MVA, use the MDOT PIA Online Request Form, which will allow you to submit your request electronically.
If you are requesting records from the MVA, you are required to complete the MVA Online PIA Request Form, which you may obtain and complete electronically or by contacting the MVA PIA Representative for a copy. All MVA PIA Request Forms must be signed by the applicant and submitted by fax, email, or U.S. mail to the MVA PIA Representative.
Regardless of how you choose to submit your request, you should explicitly state that you are making the request under the Public Information Act (PIA).
Maryland Department of Transportation (MDOT) and
The Secretary’s Office (TSO)
Bradley K. Eichhorst
7201 Corporate Center Drive
Hanover MD 21075
Phone: (410) 865-1237
Maryland Aviation Administration (MAA)
3rd Floor, Terminal Building
P. O. Box 8766
BWI Airport MD 21240-0766
Phone: (410) 859-7060
Maryland Port Administration (MPA)
World Trade Center
401 E. Pratt Street
Baltimore MD 21202
Phone: (410) 385-4434
Maryland Transit Administration (MTA)
6 Saint Paul Street
William Donald Schaefer Tower
Baltimore MD 21202
Phone: (410) 767-8367
Motor Vehicle Administration (MVA)
Melissa Robinson, Esquire
Office of External Affairs
6601 Ritchie Highway
Glen Burnie MD 21062
Phone: (410) 768-7205
State Highway Administration (SHA)
707 N. Calvert Street
Baltimore MD 21202
Phone: (410) 545-0360
Maryland Transportation Authority (MDTA)
Cheryl M. Sparks
2310 Broening Highway
Baltimore MD 21224
Phone: (410) 537-1035
What information do I need to provide when requesting records?
We encourage you to explicitly state that you are making a request under the Public Information Act (PIA). Identifying the record(s) desired is the requester’s responsibility. In order to assist MDOT in conducting timely records searches, requesters should provide as much identifying information as possible. Be as specific as possible about the type of record(s) you are seeking (e.g., file-related information, event-related information, etc), including the name of the facility, site address including zip code, subject area, date the record was created, and originator. If you are requesting information that is restricted by law, including but not limited to, MVA records with personal information, procurement records, and business licensing records, you are required to identify yourself and the purpose of your request.
Can I submit my PIA request electronically?
Maybe. If you are submitting a request to any MDOT business unit except for the MVA, you may submit a request through the MDOT PIA Online Request Form.
If you are submitting a request to the MVA, you may obtain and complete the MVA Online PIA Request Form and send the completed and signed form to the MVA PIA Representative by fax, email, or U.S. mail. Please visit the MVA’s Public Information Act webpage for additional information.
Whichever option you choose, be sure to include all pertinent information, including explicit language stating that your request is a PIA request.
Can I visit MDOT and review records?
Yes. After you are notified that the records are available and any costs associated with producing those records, you may schedule an appointment with the PIA Representative listed above to review the records in person.
Are there fees?
Yes. Under the law, fees may not be used to discourage requesters, and PIA fees are limited to standard charges for direct document search, review, and duplication.
Fees are collected before the documents are provided to the requester or recipient. Fees include:
- Individual time, for computer and other search efforts, at their actual rates for actual hours. The allowable two hours will be subtracted from this subtotal.
- Duplication costs.
- Postage based on the actual the U.S. Postal Service rate if mailing is required.
Can I get copies of records?
Yes. During your file review, you may identify documents you wish to have copied. MDOT staff will arrange for the copying to take place. All documents must remain under MDOT’s control.
Copies of records will be provided in the form or format requested, only if the records are readily reproducible in that form or format. However, there are charges associated with obtaining copies of records. Currently, the first two hours of search and preparation for requested records are free. The documents will be reproduced after payment is received from the requester. You will be advised of the copying fees that apply to your request.